Development Database Assistant


Job Type: Non-ministerial

Reports to: Chief Development Officer

Position Description

This part-time position will be responsible for the overall accuracy and maintenance of the donor database. The ideal candidate will be extremely detail-oriented and available 10-15 hours per week, depending on the workload.

Primary Duties and Responsibilities

  • Maintain Development database – work in Raiser’s Edge database to maintain the system and ensure that all donor and constituent records are accurate and up-to-date
  • Prospect research – assist in the coordination of prospect research and updating the prospect database
  • Systems integration and configuration – responsible for the administration of Raiser’s Edge with other database systems and payment processing platforms; during Gala season, support Special Events staff by overseeing Greater Giving event database and migrating data to Raiser’s Edge for weekly reports
  • Data output, mailing lists and direct mail coordination – design and implement database queries in response to requests for information, providing timely and accurate records, reports and lists (mailing lists and labels, volunteer call sheets, donor lists, etc.)
  • Serve as CCEOK's expert go-to person for the Development database, including providing training for volunteers, new employees, etc. and assisting others in the Development office in their use of Raiser’s Edge and/or Greater Giving
  • Manage utilization and accuracy of Greater Giving event software and other software to support Development events and programs (event sales, registration, processing and stewarding all monetary gifts to the event)
  • Additional related responsibilities


  • Commitment to the mission and vision of Catholic Charities of Eastern Oklahoma
  • Bachelor’s Degree preferred
  • 2-3 years of professional work experience required, development/fundraising experience preferred
  • Advanced knowledge and experience with Raiser’s Edge software preferred, database management software required
  • Knowledge of Greater Giving preferred
  • Excellent attention to detail and strong organizational skills
  • Exceptional verbal and written communication skills
  • Discretion while working with confidential and sensitive information
  • Advanced working knowledge of Microsoft Office products
  • Understanding of principles and strategies of philanthropy
  • Demonstrated ability to work within a time-sensitive, highly-participatory and collaborative environment with a strong team orientation