Manager of Adult Education

Posted

Job Type: Ministerial

Reports to: Chief Financial Officer

Position Description

The Catholic Charities Manager of Adult Education will be responsible for the overall program development, administration, and supervision of Catholic Charities Adult Education program within the Roman Catholic Diocese of Tulsa and Eastern Oklahoma.

The goal of the Manager is to achieve mission, vision and goals by building an effective team of staff, volunteer administrators & teachers (High School Equivalency, ESL and other designated classes), strategic 3rd party partnerships as well as related support functions.

The Manager will oversee Adult Education and drive policy, procedure, curriculum, purchasing, technology, etc. for education programs administered at other Eastern Oklahoma Outreach locations. Knowing what differentiates Catholic Charities program from other adult education programs is that all programs will all be executed in a Christ-like manner with love and compassion following the values and principles of Catholic Charities and of Catholic Social Teaching.

As a ministerial representative of CCEOK it is expected that both professional and social behavior be aligned with the ethical and moral standards of the Catholic Church.

Tasks

  • Pray daily for the needs of the poor through personal prayer, daily Mass, and/or adoration

     Strategy, supervision, development, and execution

  • Set, measure, achieve and expand program outcomes and goals aligned with the strategic plan and mission of Catholic Charities of Eastern Oklahoma
  • Administer tools to effectively evaluate student's performance and gains as well as overall outcomes and metrics for the management of the program
  • Manage paid and volunteer staff, evaluate performance, and facilitate formation and training (CC University, webinars, orientations) to enhance skills and sense of culture and mission
  • Direct the development of curriculum for classes (including materials, books, and assessments) and coordinate this with other sites offering HSE in order to achieve the student's goals and to experience Christ's merciful love
  • Develop sustainable online curriculum and related delivery and student evaluation system
  • Provide technical guidance and support to other CC sites offering HSE
  • Develop organizational partners throughout the Diocese for the improvement of program outcomes
  • Develop and manage graduate support, including advising and assisting students and graduates in their next steps (e.g., employability, college and career) referring students to organizational partners when necessary
  • Working with Development, define and implement a broad based marketing plan that includes researching non­governmental grant opportunities
  • Create functional strategies and specific objectives (goals) for the program and maintain budget, policies, and procedures that support the infrastructure
  • Establish and maintain community partnerships to support a volunteer work force
  • Assure that policy and procedures executed for childcare, maintaining proper standards of care and protection of children while parent(s) attend class

     Monitor, data and reporting

  • Ensure data is entered in the database (LACES), and produce monthly reports as required
  • Establish and report on quality indicators for the program focusing on staff/volunteers performance and student outcomes relevant for grant applications and evaluation of overall program effectiveness

     Accountability 

  • Manage staff, including payroll approvals, time-off requests, schedules and annual performance reviews
  • Assure transparency, accountability and responsible financial management of the program through timely submission of receipts, review of monthly reports and adhering to the approved budget
  • Ensure policies and procedures are followed concerning volunteer and employee requirements and onboarding including VIRTUS compliance
  • Ensure policies and procedures are followed concerning finance and facilities
  • Serves as Chief Examiner and maintain compliance as an official testing center and ensure proper credentials for examiner and proctor
  • Ensure the program is managed and implemented consistent with the teachings of the Catholic Church
  • Duties as assigned

Education and skill requirements

  • Requires 5+ years of managerial experience
  • Requires a bachelor's degree, related graduate degree preferred
  • Bilingual in Spanish and English
  • Proficient in MS Office
  • Strong relational management and interpersonal skills
  • Knowledge of budget management and reporting
  • Excellent written, verbal, and presentation skills
  • Experience recruiting and utilizing volunteers
  • Ability to prioritize and manage multiple tasks and meet deadlines
  • Night and weekend involvement in the program will be required
  • Ability to lift 20 l.bs, bend, stoop, sit and stand for long periods of time

Attributes

  • Detailed and organized
  • Flexible and dynamic
  • Takes initiative
  • Team player with professional and positive approach
  • Commitment to the mission and vision of Catholic Charities
  • Willingness to learn how to articulate Catholic teaching with a commitment to its application in the job