Accounts Payable Accountant


Job Type: Non-ministerial

Reports to: Chief Financial Officer

Position Description

This full-time, benefited position primarily assures timely and accurate payments of invoices, including related journal entries, and that financial policy is followed.


  • Review all invoices for appropriate documentation and approval prior to data entry
  • Ensure that all invoices are recorded and processed for payment in a timely manner
  • Ensure that account codes provided by departments are correct prior to data entry
  • Prioritize invoices according to cash discount potential and payment terms
  • Process check requests as well as all regular check transactions
  • Audit and process credit card transactions and ensure that approved receipts are provided by credit card holders
  • Process employee expense reports
  • Match invoices to checks, obtain all signatures for checks and mail checks in a timely manner
  • Maintain 1099 and vendor files consistently
  • Respond to all vendor inquiries & reconcile vendor statements, research, and correct discrepancies
  • Assist in month-end closing, bank reconciliations,
  • Maintain files and documentation thoroughly and accurately, in accordance with the organization’s policy and accepted accounting practices
  • Assist with other projects as needed as well as in periodic audit requirements
  • Provide back-up role for Accounts Receivable and perform data entry on Raiser’s Edge
  • Perform other functions that may be required of the Account Payable role


  • Bachelor’s Degree in Accounting and at least 2+ years of Accounts Payable experience or college graduate with at least 4+ years of Accounts Payable experience
  • Must have strong work ethics
  • Ability to communicate with various program & department managers
  • Must be well organized and a self-starter
  • Must be able to follow standard filing procedures
  • Detail-oriented, professional attitude, reliable
  • Ability to type 60-65 wpm
  • Possess strong organizational and time management skills
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees and vendors in a professional manner
  • Ability to speak and write English
  • Ability to work independently and with a team in a fast-paced and high volume environment with an emphasis on accuracy and timeliness
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately as needed


  • Proficient in Excel and Word, 10-key by touch, Financial Edge software experience a plus
  • 2+ years in web-based accounting software (preferably Financial Edge)
  • Experience working for a nonprofit a big plus
  • Intermediate working knowledge of Microsoft Excel
  • File download/upload experience a big plus