Assistant Manager of Adult Education


Job Type: Ministerial

Reports to: Manager of Adult Education

Position Description

This full-time, fully-benefited position will support the Manager of Adult Education in the planning, implementing, coordinating and evaluating the educational activities of Catholic Charities. The goal of the Assistant Manager is to ensure program effectiveness by meeting the program goals of volunteerism, student progression, graduation rates and all organizational policies and procedures. This job must be conducted in a Christ-like manner with love and compassion, following the values and principles of Catholic Charities and of Catholic Social Teaching. Evening availability will be required as Catholic Charities provides on-site evening classes Monday – Thursday.

As a ministerial representative of CCEOK it is expected that both professional and social behavior be aligned with the ethical and moral standards of the Catholic Church.


  • Pray daily for the needs of the poor through personal prayer, daily Mass, and/or adoration
  • Ensure efficient and optimal operation management to ensure that student placement, retention, and graduation goals are achieved
  • Ensure logistical issues for facilities, class schedules, events, and workshops are coordinated across campus in support of the volunteers
  • Provide leadership to program coordinator and support roles, including annual goal setting, weekly one-on-one meetings, and annual reviews
  • Coordinate with the Volunteer Coordinator and the Volunteer Engagement department to recruit and train teachers, childcare specialists, receptionist & hospitality providers and other necessary roles (ex. data entry)
  • Plan and execute graduation ceremony, ensuring facilities, script, and execution maintains academic tone
  • Assess the needs, support and coordinate volunteer teachers, aides, and childcare.
  • Assist students in the enrollment process, diagnostic testing and development of academic plans according to student needs
  • Assist in the development and maintenance of curriculum and lesson plans to support volunteer teachers
  • Maintain inventory of educational materials, teaching tools and resources
  • Assist in developing community partnerships to support a volunteer work force
  • Assist with class instruction, campus tours and hospitality as needed
  • Refer qualified students interested in job placement or advancement to appropriate staff
  • Oversee childcare, maintaining proper standards of care and protection of children while parent(s) attend class

     Monitor, data and reporting

  • Maintain data entry in LACES database for all education-related activities
  • Assist with reporting on quality indicators for the program, focusing on student outcomes


  • Assure transparency, accountability and responsible financial management of the program through timely submission of receipts
  • Ensure policies and procedures are followed concerning volunteer requirements and onboarding, including VIRTUS compliance
  • Ensure policies and procedures are followed concerning finance and facilities
  • Achieve measurable program and individual goals as mutually agreed
  • Ensure the program is implemented consistent with the teachings of the Catholic Church
  • Duties as assigned

Education and skill requirements

  • Requires 2+ years of managerial experience
  • Requires a bachelor's degree or additional experience in lieu of degree
  • Bilingual in Spanish and English a plus
  • Proficient in MS Office
  • Strong relational management, organizational and interpersonal skills
  • Excellent problem solving and planning skills 
  • Excellent written, verbal, and presentation skills
  • Experience recruiting and utilizing volunteers
  • Ability to prioritize and manage multiple tasks and meet deadlines
  • Night and weekend involvement in the program will be required
  • Ability to lift 20lbs, bend, stoop, sit and stand for long periods of time


  • Detailed and organized
  • Flexible and dynamic
  • Takes initiative
  • Team player with professional and positive approach     
  • Commitment to the mission and vision of Catholic Charities
  • Willingness to learn how to articulate Catholic teaching with a commitment to its application in the job