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Volunteer Coordinator - Adult Education

Posted
April 20, 2023

Job Type: Ministerial

Reports to: Manager of Adult Education

Position Description

This part-time, non-benefited position handles a wide range of administrative and volunteer management-related tasks in a team environment to support the volunteer staffing needs of our Adult Education program. Daytime hours with some evening and weekend work required for events; excluding holidays.

As a ministerial representative of CCEOK it is expected that both professional and social behavior be aligned with the ethical and moral standards of the Catholic Church.

Key Tasks

  • Pray daily for the needs of the poor; opportunities include personal prayer, daily Mass, and/or adoration
  • Assists Adult Education leadership team, as needed, in all volunteer-related functions of the organization
  • Recruits, trains, manages, and retains volunteers for both the main campus and rural outreach education sites
  • Develops networks within communities the Adult Education department serves (current and future sites) to bring new talent and mission-minded individuals to serve in the program
  • Collaborates with the main Volunteer office on recruitment and representation at volunteer events
  • Works with Adult Education staff to identify potential leadership volunteers and develop their experience
  • Intercepts and prioritizes phone calls, emails, messages, and mail from external and internal persons from the volunteer office
  • Maintains database, ensuring Adult Education volunteer records hours are current
  • Facilitates on-boarding processes for volunteers and initial placement with a department. Ensures every volunteer is scheduled for their first day and facilitates first day process.
  • Collaborates with Adult Education program leadership to coordinate and facilitate a variety of volunteer orientations, trainings, and appreciation initiatives and events
  • Regularly communicates with volunteers and ensures a high level of appreciation and integration into the overall team
  • Comply with policies and procedures that creates a safe and secure environment, aligned with the standards of the Child and Youth Protection Charter
  • Other duties as assigned

Key Skills

  • Experience in volunteer recruitment/management, human resources, professional recruitment or training preferred
  • Bi-lingual, English/Spanish, preferred
  • Interpersonal skills with strong problem solving and decision-making abilities
  • Excellent written and verbal communication, customer service, organizational, and presentation skills
  • Must be comfortable with public speaking and giving constructive feedback to volunteers
  • Detail oriented, superior organization skills, with ability to maintain confidential information and records
  • Advanced computer skills, especially MS Word, Excel, Outlook, Sharepoint, PowerPoint
  • Experience with Volgistics software a plus
  • Ability to lift 20 lbs., bend, stoop, sit and stand for long periods of time

Attributes

  • Commitment to the mission and vision of Catholic Charities
  • Dynamic and creative team player
  • Self-motivated and takes pride in quality of work with ability to organize and prioritize work in an effective and efficient manner
  • Ability to use independent judgement in making decisions within guidelines of the organization
  • Willingness to learn how to articulate Catholic teaching with a commitment to its application in the job function
  • Ability to travel periodically within northeastern Oklahoma

*Offer of employment contingent upon successful background screening and completion of VIRTUS training.