Job Type: Non-Ministerial

Reports to: Director of Finance

POSITION DESCRIPTION

This full-time, benefited position oversees the operations of accounts receivable and some portions of accounts payable, directing staff and volunteers in the finance office, and interacts with management and programs across the organization to achieve success. The Accounting Supervisor contributes significantly to the success of the annual audit.  

LEADERSHIP

• Provide guidance and cross-training to the accounts receivable assistant, a direct report
• Collaborate with volunteers to ensure a mutually beneficial relationship
• Interface with staff across the organization, empowering programmatic success through excellent customer service
• Assess new products, initiatives or processes in collaboration with the finance department and other relevant departments
• Prepare annual performance reviews for direct reports
• Able to work independently as well as in a team environment
• Exemplify a spirit of giving through occasional volunteerism for CCEOK programs
• Self-motivated and organized

ACCOUNTS RECEIVABLE

• Ensure daily mail is picked up and distributed
• Processing and recording daily accounts receivable, including electronic donations
• Distributing petty cash as needed
• Daily bank deposit and bi-weekly cash deposit at BOK
• Research and run credit card and direct debit transactions
• Lead bi-weekly collection of fee revenue from relevant programs
• Maintain balance sheet reconciliations for petty cash, pledges receivable, housing deposits, and due to/from accounts
• Fee revenue accounting and management for relevant programs
• Other duties as assigned

DONOR DATABASE MAINTENANCE

• In collaboration with the Accounts Receivable Assistant and the Development Team, maintain an accurate donor database in accordance with instructions from the Development Team
• Problem-solve donor record reconciliations in a timely and professional manner
• Collaborate on other issues as they arise
• Maintain confidentiality

REPORTING & COMMUNICATION

• Prepare mission-critical daily, weekly, monthly and annual financial reports
• Utilize SharePoint and shared drives to ensure continuity of operations
• Provide accurate monthly pledge reminders and annual tax statements to donors
• Ad hoc reports requested from the Director of Finance and the Chief Financial Officer
• Annual review of departmental policies and procedures and updates as needed
• Annual audit assistance and support

TRAINING

• Keep abreast of Blackbaud Raiser’s Edge and Financial Edge improvement implementations and advise team members accordingly
• Maintain proficiency in Microsoft Office, especially Excel
• Maintain proficiency in Adobe Acrobat

QUALIFICATIONS & EDUCATION

• Bachelor’s degree in accounting or a related field
• Three years of accounts receivable experience
• Solid planning and organizational skills
• Commitment to accuracy
• Proficiency in Microsoft Office, Raiser’s Edge and Financial Edge is a plus
• Must be able to bend, stoop, lift to 20 pounds, and sit or stand for long periods of time