Coordinator - Porta Caeli House


Job Type: Ministerial

Reports to: Director - Porta Caeli House

Position Description

This newly-created full-time, non-exempt, benefited position is responsible for fulfilling a variety of tasks which support the ongoing operation of Porta Caeli House (PCH). Key responsibilities include continuing to grow, develop and strengthen the PCH volunteer program, participating in on-call rotation with other staff members, covering Medication Caregiver shifts when needed and other administrative duties. The Coordinator, in collaboration with other staff, ensures PCH operates smoothly while maintaining the values of Catholic Social Teachings.

As a ministerial representative of Porta Caeli House and Catholic Charities of Eastern Oklahoma (CCEOK), it is expected that both professional and social behavior be aligned with the ethical and moral standards of the Catholic Church.

Key Tasks

  • Pray daily for the needs of the poor, PCH guests and their loved ones, staff, and volunteers; opportunities include personal prayer, daily Mass, and/or adoration
  • Act as the primary point of contact for PCH volunteers and oversee all PCH volunteer functions
  • Continually assess and optimize volunteer utilization in collaboration with the Operations and Clinical Managers
  • Ensure volunteer requirements (such as Food Handler permits) and records are kept up to date
  • Collaborate with Catholic Charities’ Volunteer Program staff to ensure the PCH volunteer program is in alignment with overall CCEOK policies and goals
  • Participate in the on-call rotation to support evening and weekend staffing and facility needs. While on call, the Coordinator is the primary contact during evenings and weekends to address unscheduled staffing or facility issues. On-call coordinators rotate responsibility on a weekly basis. The on-call coordinator assures a PCH Medication Caregiver or third party agency representative can fill an unexpected open shift and answers questions from on-duty staff or other inquiries outside typical weekday business hours
  • Perform Medication Caregiver duties and work some Medication Caregiver shifts when needed each week. Training is provided for these duties which include direct and routine personal care of PCH guests in accordance with each guest’s Plan of Care, monitoring and responding to guest’s physical symptoms as well as their psychosocial and spiritual needs, administering medications, and maintaining accurate and timely documentation of care and medications
  • Perform other relevant administrative and Caregiver duties as requested/required

Key Skills 

  • Excellent communication and interpersonal skills
  • Ability to work well with others or independently
  • Ability to cope with family emotional stress and be tolerant of individual lifestyles
  • Ability to problem-solve, work in a stressful environment, and respond positively to change
  • Proficient in using Microsoft operating systems i.e. Word, Excel, PowerPoint as well as the ability to learn other systems critical to job function

Key Attributes

  • Willingness to serve others while fulfilling the mission and values of PCH and CCEOK
  • Outgoing personality, positive attitude, patient, hospitable, compassionate and flexible
  • Ability to work a flexible schedule at times, including nights and weekends
  • Willingness to learn how to articulate Catholic social teaching with a commitment to its application in the job function
  • While performing the duties of this job, the employee is regularly required to sit, stand, walk, stoop, kneel and or crouch
  • Could be exposed to blood, body tissues and fluids, airborne contaminants, as well as other hazardous waste materials
  • With the assistance of others or equipment, could be required to lift and/or move up to 250 pounds using proper body mechanics